The imagineNATIVE Film + Media Arts Festival is currently accepting applications for:
EVENTS + OUTREACH COORDINATOR
A rare opportunity to work at one of Canada’s leading arts organizations
Application Deadline: Friday, 3 May 2013
Temporary 40-week position, part-time 32-hours per week, Immediate Start
Rate: $15.00 CAD per hour
May 2013 – January 2014
Send your C.V./Resume along with a cover letter by email to hiring@imagineNATIVE.org
by fax to (416) 585-2313 or by mail to:
imagineNATIVE Film + Media Arts Festival
401 Richmond St. West, Suite 349,
Toronto, ON, M5V 3A8
The annual imagineNATIVE Film + Media Arts Festival – the largest Festival of its kind in the world – is seeking a dynamic individual with demonstrated, successful experience in event planning and with a passion for community outreach. Now entering its 14th year, imagineNATIVE is an international showcase for Indigenous film, video, radio, new media, and installation art. Located in a beautiful arts-focused building at 401 Richmond Street West in Toronto, imagineNATIVE is a community-based festival and charity committed to the development and promotion of Indigenous artists and their work. This is an amazing opportunity to join one of Canada’s most successful arts organizations and one of the leaders in Toronto's vibrant independent film festival scene.
Events + Outreach Coordinator (part-time, contract staff)
The Events + Outreach Coordinator is responsible for executing the Festival’s special events and conducting outreach activities for the imagineNATIVE Film + Media Arts Festival and its related activities. Working within a budget, the Events + Outreach Coordinator will assist in developing events, and maintains, organizes and manages Festival events from concept to completion, ensuring they operate smoothly and efficiently. The Events + Outreach Coordinator will also enhance the Festival’s connections to First Nations and other diverse communities, locally and provincially, in order to connect to new audiences and generally increase awareness regarding the Festival and Indigenous-made film and media.
The duties & responsibilities of the Events + Outreach Coordinator include but are not limited to:
- Conduct research, make site visits, and find resources to help staff make decisions about events;
- Negotiate venue, food and beverage, equipment and supplies, décor and other contracts as needed to meet quality, budgetary and thematic expectations;
- Create and revise room layouts for each event;
- Create and revise event agendas for each event;
- Liaise with Events + Communications Director for all communications to build community awareness and promotion;
- In collaboration with the Events + Communications Director, attend and work with the Events + Marketing Committee to set targets, explore options, and execute plans;
- Ensures adequate staffing for events and schedules set-up, technical, stage and other crews accordingly; supervises crews during events;
- Propose new ideas to improve the event planning and implementation process;
- Strike all events as required;
- Coordinate and conduct the bi-monthly indigiFLIX Community Screenings Series;
- Begin groundwork and planning for annual imagineNATIVE Film + Video Tour;
- Keep track of and report all budgetary items for all events.
- Liaise with the Programming + Industry Manager to gather permissions from artists/distributors and payment of artist fees for outreach screenings;
- Connect to targeted local, Indigenous, culturally diverse and youth organizations in Toronto to provide ticket give-aways and arrange involvement during the Festival;
- Assist in improving communications between the Festival and targeted organizations (local, provincial, national, arts, Indigenous) to build awareness about the Festival;
- Assist with development of the annual 2014 imagineNATIVE Tour, including soliciting tour presenters and gathering contracts, and establishing a tentative schedule;
- Conduct outreach to Toronto youth in assistance to youth workshops/activities/screenings during the Festival.
- Assist with hosting targeted outreach guests while at the Festival;
- Arrange bus transportation for visitors during the Festival between events;.
- Assist as a team-member with basic administrative duties to ensure the office environment is professional and efficient;
- Post-Festival reporting, including outreach conducted for the Festival and updated contact lists;
- Participate in job-related training activities as necessary;
- Participate in job-evaluations, as necessary;
- Work directly with volunteers, artists and Board Members.
Knowledge, Skills and Abilities
- Excellent communication skills, including writing, proof reading and speaking skills;
- Excellent interpersonal skills in person, by phone and online;
- Ability to manage multiple projects;
- Strong organizational skills and a demonstrated attention to detail;
- Ability to accomplish projects within a deadline with little supervision;
- An ability to work independently and as a team in a fast-past environment that requires multi-tasking and ability to think creatively on-the-spot;
- Good computer skills and a willingness to be trained;
- Knowledge of budgeting/financial experience is a strong asset;
- Must show initiative and drive to complete projects;
- At least 2 years experience coordinating events;
- A demonstrated interested in the arts, film, and Indigenous communities;
- Must be able to work “Festival hours” (longer hours, evenings and/or weekends leading up to and during the Festival; pre-approved lieu time following the Festival is offered).
This position is funded through Miziwe Biik Aboriginal Employment and Training and subject to Government Funding. All applicants must meet requirements for employment as determined by Miziwe Biik Aboriginal Employment and Training, including: all applicants must be Aboriginal (First Nations, Métis, Inuit) and must be currently unemployed or underemployed.
Should you have questions regarding this posting contact 416 585-2333